Your small business, organised in one place.
For landlords who manage their own properties. Keep your properties, tenants, rent, documents and reminders together. Everything is saved in your own Outlook or Gmail account, not on our computers.
Works in your web browser on phone, tablet and computer. Nothing to install.
Running a small business means remembering everything
Details end up in text messages, emails, notebooks and spreadsheets. Then something important slips through.
Phone numbers, notes and agreements scattered across WhatsApp, email and paper.
Certificates, renewals and follow-ups only remembered when it is too late.
Chasing payments and working out who still owes what.
A scramble every tax year to gather income and expenses.
Less admin, fewer surprises
The app does the remembering, keeps the paperwork tidy and gets the numbers ready, so you can get on with the work that pays.
Everything in one record
Each client, job or property gets one page with contact details, notes, tasks and history. Tap a number or email address to send a WhatsApp or email.
Reminders that don't forget
Services, renewals, deadlines, safety certificates, deposits and mortgage deals, plus your own follow-ups, depending on your work. All shown before they are due.
Get paid on time
See at a glance what is paid, due or overdue. Create quotes, invoices and rent statements as PDFs and send them by WhatsApp or email. Late rent becomes a task to chase.
Documents filed for you
Upload a certificate and it is saved in a folder for that property in your own OneDrive or Google Drive, with a clear name and date.
Tax-year ready
Keep income and expenses as you go, and get a report for your accountant. A Making Tax Digital check shows whether HMRC's new quarterly rules are likely to apply to you.
Stay legal, stay on top
Landlords get a "legal to let" check on every property and a repairs log whose costs go straight into expenses. Tenancy agreements are filled in from what you have typed.
Diary, tasks and notes
Book appointments, keep a to-do list for each client or property, and jot ideas in a notebook. Outlook users can add bookings and key dates to their calendar, so their phone reminds them even when the app is closed.
Phone, tablet and computer
Use it anywhere, even with a weak signal. Changes wait on your device and save when you are back online. Add it to your home screen like an app.
Locked when you step away
Your own password protects the app and it locks itself after a while. Encrypted backups are there if you ever need them.
Built for landlords who manage their own properties
Whether you let one flat or a small portfolio, MySimpleDesk keeps each property, its tenants, rent and paperwork together, and reminds you before anything is due.
Every property in one place
- Tenants, contacts and joint tenants
- Documents filed in your own OneDrive
- Your own home kept separately
Rent under control
- Rent due, paid and overdue at a glance
- Rent invoices and statements as PDFs
- Send by WhatsApp or email
Stay legal to let
- Gas safety, EICR, EPC and licence dates
- Deposit protection deadlines
- Reminders well before anything expires
Paperwork done for you
- Tenancy and company let agreements
- Repairs log that feeds your expenses
- A tax-year report for your accountant
Up and running in a few minutes
Register
Add your name, email and mobile, and choose a password. Then connect your Outlook or Gmail account, where your records will be kept.
Add your first client, job or property
Type the details once. Dates you enter set up the reminders for you.
Let the app remember
Open it when you need it. Overdue payments, renewals and tasks are waiting for you on the first screen.
Your clients' details never come to us
- Saved in your own accountYour records are files in a folder in your OneDrive or Google Drive. You can open that folder any time.
- No database of ours, no advertsWe do not collect, sell or read your records, and none of your clients' or tenants' details are on our computers.
- Keep it all if you stopThe folder stays in your account, so your records are still yours.
- Clients kept separateEach client's or property's details stay in their own record.
Good to know
How much does it cost?
Your first 12 months are free, with every feature included and no card needed. We will tell you about plans and prices well before your free year ends, and nothing is ever charged without your OK.
Which email accounts can I use?
A personal Microsoft account (Outlook, Hotmail or Live) or a Google account (Gmail). Your records are saved in that account's OneDrive or Google Drive.
Do I need to install anything?
No. It runs in your web browser. On a phone, use "Add to Home Screen" from the browser menu and it opens like an app.
Can I use it on more than one device?
Yes. Log in on each device with the same account and password, and your records appear on all of them.
What if I lose my phone?
Your records are safe in your OneDrive or Google Drive. Log in on a new device and they come back. The app on the lost phone locks itself and logs out after a period of inactivity.
Is the tenancy agreement legal advice?
No. The agreements are templates for England that follow current government guidance. Always have important documents checked by a solicitor.
Can my accountant see my records?
Only what you send them. The app creates a report as a PDF or spreadsheet that you can email to your accountant.